Officer Installation Script

Thanks to Adam Kutell for putting this together.

Script for Installation of Club Officers

[Prior to the meeting, find out if the club has officers’ pins to present.]

 

District Officer:

Will the outgoing officers please stand? On behalf of Toastmasters International and District 8, I thank all of you for your accomplishments and salute you for your service. You are discharged from all further duties and responsibilities as officers of South County Toastmasters, Club No. 1957.

New officers, when I call each of you, please come forward and stand to the right of the lectern.

Officer at Large:                       Name

Sergeant at Arms:                    Name

Treasurer:                                 Name

Secretary:                                  Name

VP Public Relations:                Name

VP Membership:                      Name

VP Education:                          Name

President:                                  Name

 

I am here to install the officers of South County Toastmasters, Club No. 1957 and to prepare them for the challenges that lie ahead. Their collective challenge is to make this club strong and dedicated to helping people from all walks of life, to listen with sensitivity, think creatively, and speak in an effective manner.

As I briefly describe the responsibilities of each officer, I will ask him or her to hold the gavel as a symbol of leadership.  On top of the specific duties of the officers, additional expectations that the club puts on all the officers are to attempt to attend all regular meetings, club events, district-sponsored leadership training sessions, and to represent the club at contests and conferences.

[Give gavel to Officer at Large.]

Name, This club has a rare opportunity with an Officer at Large, and has chosen you to hold this office.  With South County Toastmasters, the Officer at Large’s duties are to act as secretary during executive board meetings when the club president sees fit, and for you to substitute, on short notice, for any other officers who are unable to attend a meeting or perform any of their duties.

Will you perform these duties to the best of your ability?

[Officer at Large responds, “I will.”]

Please pass the gavel to the Sergeant at Arms.

Name, The duties of the Sergeant at Arms are to arrange the meeting room, make sure that all supplies and materials are properly distributed and/or displayed at meetings, greet guests and members, and call the meeting to order at the scheduled time. I give you this gavel as a symbol of this charge.

Will you perform these duties to the best of your ability?

[SAA responds, “I will.”]

Please pass the gavel to the Treasurer.

Name, The duties of the Treasurer are to collect dues from the members, send the dues and the membership renewal reports to Toastmasters International, and pay the club’s expenses.

Will you perform these duties to the best of your ability?

[Treasurer responds, “I will.”]

Please pass the gavel to the Secretary.

Name, The duties of the Secretary are to keep an accurate record of the members, submit the officer list to Toastmasters International after the election, and keep the club charter, constitution, bylaws, and minutes.

Will you perform these duties to the best of your ability?

[Secretary responds, “I will.”]

Please pass the gavel to the Vice President Public Relations.

 

Name, The duties of the Vice President Public Relations are to promote the club to the local media, spread the word about membership programs, and attend Toastmasters events.

Will you perform these duties to the best of your ability?

[VPPR responds, “I will.”]

Please pass the gavel to the Vice President Membership.

Name, as the Vice President Membership, your duties are to conduct ongoing membership-building programs, explain the educational program to prospective members and encourage them to join, and follow up on new members and absent members.

Will you perform these duties to the best of your ability?

[VPM responds, “I will.”]
Please pass the gavel to the Vice President Education.

Name, The duties of the Vice President Education are to plan successful meetings to help members achieve their educational goals, orient new members to the Toastmasters program as soon as they join, monitor members’ progress, plan speech contests, manage mentor program, and maintain the club’s plan with a steady track to achieve distinguished levels.  Also, as second-ranking officer of the club, you are expected to attend the District 8 conference executive board meeting as a representative of our club, or to send a proxy in your stead.

Will you perform these duties to the best of your ability?

[VPE responds, “I will.”]

Please pass the gavel to the President.

Name, having been elected the President of Club No. 1957, you are its chief executive officer and will be expected to preside at all club meetings and at all regular and special meetings of the Executive Committee. It is your challenge to see that this Club enables its members to achieve their educational goals. It is also your challenge to see that your Club helps the Area, Division, District, and Toastmasters International to meet their goals.

You are also expected to attend the District 8 conference executive board meeting, or send a proxy. Please accept the gavel as a symbol of your leadership and dedication to office.

The gavel is a symbol of the power and authority given to you by the membership of this Club. Use it wisely and with restraint. You are a member of your team and a leader. A team is more than a collection of people. It’s an emotional force rooted in the feelings, thoughts, and actions of all members with the common goal of achievement, sharing, and mutual support. Work with your team members to create a healthy, dynamic club — a club of which everyone will be proud.

Will you, as President, accept this challenge and perform the duties to the best of your ability?
[President responds, “I will.”]

It’s now my pleasure to declare these Toastmasters installed into the offices to which they have been elected.

[Address the club collectively.]

Will everyone please stand. The growth and development of the Toastmasters program in South County Toastmasters, Club No. 1957 depends largely on the actions of this group. On your honor, as men and women of Toastmasters, will you pledge to individually and collectively stand by this club, live with it, and work with it throughout the coming year?

[Every member responds, “We will.”]

[(Optional.) Officers are presented with the pins of their offices.]

I wish South County Toastmasters a very successful year, starting with this six month term. I’ll turn control over to your new President, Name.

 

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