There are two ways we have done this in the past – the short way and the long way.
You will obviously need to change the names of the participants and elected officials.
Since the Bylaws mandate a Secret Ballot, you will first have to remove that requirement for all un-contested positions.
NOMINATION PROCEDURE
Short Way – RONR 11th edition – Sec. 46 – pg 443
UNFINISHED BUSINESS
Jerry: Chairwoman Willard, as chair of the Nominating Committee, I would like to put forth the nominees for office for the term xxxxx through xxxxx. But, before I do that, I move that we dispense with a secret ballot for each office that is not contested.
Gina: Is there a second?
Carl: I second Jerry’s motion.
Gina: All in support of the motion; i.e. dispensing with a secret ballot for each office that is not contested, signify by saying “aye.” All opposed say “nay.” Hearing no nays I declare that the motion has passed unanimously.
CHAIRMAN: NOMINATIONS ARE NOW IN ORDER FOR THE OFFICE OF:
PRESIDENT
ED. V.P
AD. V.P.
SECRETARY
TREASURER
SGT. AT ARMS
OFFICER AT LARGE
JOHN: MR.CHAIRMAN, I NOMINATE THE FOLLOWING SLATE OF CANDIDATES
PRESIDENT…………_____________________________
ED. V.P………….._____________________________
AD. V.P. …………_____________________________
SECRETARY…………_____________________________
TREASURER…………_____________________________
SGT. AT ARMS………_____________________________
OFFICER AT LARGE….._____________________________
CHAIRMAN: THE FOLLOWING TOASTMASTERS HAVE BEEN NOMINATED FOR OFFICE
PRESIDENT…………____________________________
ED. V.P…………..____________________________
AD. V.P. …………___________________________
SECRETARY…………___________________________
TREASURER…………___________________________
SGT. AT ARMS………___________________________
OFFICER AT LARGE…..___________________________
ARE THERE ANY OTHER NOMINATIONS ?
ARE THERE ANY OTHER NOMINATIONS ?
IF NOT, THE MOTION TO CLOSE NOMINATIONS IS IN ORDER.
[IF THERE ARE NO OTHER CANDIDATES, JOHN YOU SHOULD MAKE THIS MOTION:]
JOHN: MR. PRESIDENT, I MOVE THAT WE CLOSE NOMINATIONS
AND INSTRUCT THE SECRETARY TO CAST A BALLOT
FOR THE SLATE OF NOMINEES.
[THIS MOTION REQUIRES A UNANIMOUS VOTE.]
CHAIRMAN: THE AYES HAVE IT BY UNANIMOUS VOTE.
NOMINATIONS ARE CLOSED AND THE SECRETARY IS INSTRUCTED TO
CAST A BALLOT FOR THE SLATE OF NOMINEES.
______________________IS DECLARED ELECTED TO THE OFFICE OF PRESIDENT
______________________IS DECLARED ELECTED TO THE OFFICE OF ED. V.P.
______________________IS DECLARED ELECTED TO THE OFFICE OF ADMIN. V.P.
______________________IS DECLARED ELECTED TO THE OFFICE OF SECRETARY
______________________IS DECLARED ELECTED TO THE OFFICE OF TREASURER
______________________IS DECLARED ELECTED TO THE OFFICE OF SGT AT ARMS
______________________IS DECLARED ELECTED TO THE OFFICE OF OFFICERATLARGE.
Obviously this only works when there is only one slate of candidates an no one else want to be in office. This is usually true 99% of the time.
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LONG WAY
UNFINISHED BUSINESS
Jerry: Chairwoman Willard, as chair of the Nominating Committee, I would like to put forth the nominees for office for the term January through June, 2014. But, before I do that, I move that we dispense with a secret ballot for each office that is not contested.
Gina: Is there a second?
Carl: I second Jerry’s motion.
Gina: All in support of the motion; i.e. dispensing with a secret ballot for each office that is not contested, signify by saying “aye.” All opposed say “nay.” Hearing no nays I declare that the motion has passed unanimously.
Gina: Proceed with the nominations, Jerry.
Jerry: For Officer-at-Large I nominate and move that we elect ___________________________
Gina: is there a second?
Gina: Are there any other nominations? Are there any other nominations? Are there any other nominations? Hearing none, all in favor of electing __________________________as Officer-at Large signify by saying “aye.” All opposed by saying “nay.” The ayes have it and _____________________is elected Officer-at-Large for the term January through June, 2014.
Jerry: For Sergeant-at-Arms I nominate and move that we elect
Gina: Is there a second?
Gina: Are there any other nominations? Are there any other nominations? Are there any other nominations? Hearing none, all in favor of electing __________________________ as Sergeant-of-Arms signify by saying “aye.” All opposed by saying “nay.” The ayes have it and __________________________ is elected Sergeant-of-Arms for the term January through June, 2014.
Jerry: For Treasurer I nominate and move that we elect __________________________
Gina: Is there a second?
Gina: Are there any other nominations? Are there any other nominations? Are there any other nominations? Hearing none, all in favor of electing __________________________ as Treasurer signify by saying “aye.” All opposed by saying “nay.” The ayes have it and __________________________ is elected Treasurer for the term January through June, 2014.
Jerry, For Secretary I nominate and move that we elect __________________________
Gina: Is there a second?
Gina: Are there any other nominations? Are there any other nominations? Are there any other nominations? Hearing none, all in favor of electing __________________________ as Secretary signify by saying “aye.” All opposed by saying “nay.” The ayes have it and __________________________ is elected Secretary for the term January through June, 2014.
Jerry: For Vice President of Public Relations I nominate and move that we elect __________________________
Gina: Is there a second?
Gina: Are there any other nominations? Are there any other nominations? Are there any other nominations? Hearing none, all in favor of electing __________________________ as Vice President of Public Relations signify by saying “aye.” All opposed by saying “nay.” The ayes have it and __________________________is elected Vice President of Public Relations for the term January through June, 2014.
Jerry: For Vice President of Membership I nominate and move that we elect __________________________
Gina: Is there a second?
Gina: Are there any other nominations? Are there any other nominations? Are there any other nominations? Hearing none, all in favor of electing Carol Lindwedel as Vice President of Membership signify by saying “aye.” All opposed by saying “nay.” The ayes have it and Carol Lindwedel is elected Vice President of Membership for the term January through June, 2014.
Carl: For Vice President of Education I nominate and move that we elect Jerry Paul.
Gina: Is there a second?
Gina: Are there any other nominations? Are there any other nominations? Are there any other nominations? Hearing none, all in favor of electing __________________________ as Vice President of Education signify by saying “aye.” All opposed by saying “nay.” The ayes have it and __________________________is elected Vice President of Education for the term January through June, 2014.
NOTE – the below is unusual, but shows how we handle two people for the same position.
Jerry: We have two candidates for President, Matt Ramshaw and Shreya Gopal. Carl Hendrickson, the current club parliamentarian, and I have flipped a coin to see who would put whose name in nomination.
Jerry: [Read Introduction] For President, I nominate and move that we elect Matt Ramshaw.
Gina: Is there a second?
Carl: [Read Introduction] For President, I nominate and move that we elect Shreya Gopal.
Gina: Is there a second?
Gina: Are there any other nominations? Are there any other nominations? Are there any other nominations? Hearing none, I declare that nominations for President are now closed. At this time, we shall have a two minutes presentation from Matt Ramshaw. [At Conclusion of Matt’s Presentation] At this time, we shall have a two minute presentation from Shreya Gopal.
Gina: You may use the paper distributed by Jerry Paul as a ballot for club President. Jerry will cast the tie-breaking vote if necessary. When you have cast your ballot, fold it and hold up your ballot and Jerry will collect and tabulate.
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