This the script that our Parliamentarian Carl H. has put together for the election of officers.
Notes from Carl:
First, it is recommended that officers be elected in descending order, from President on down. Gina and I did not do this because of the contest for President and which required a secret ballot. In the event there was another nomination from the floor for one or more of the other offices, we wanted to vote via secret ballot on all at the same time. Also, even if no other nominations, we thought it would be best to have the position of President voted upon last because the members would hear the candidates’ respective presentations just before the vote.
Second, the Club bylaws say that all votes for Club officers are to be by ballot unless dispensed with by an unanimous vote; which was done. It is ridiculous to have a secret ballot when only one candidate.
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OLD BUSINESS
John – the chairperson of the Nominating Comm.
Mary – the club president
John: As chair of the Nominating Committee, I would like to put forth the nominees for office for the term January through June, 2014. But, before I do that, I move that we dispense with a secret ballot for each office that is not contested.
Mary: Is there a second?
Carl: I second John’s motion.
Mary: All in support of the motion; i.e. dispensing with a secret ballot for each office that is not contested, signify by saying “aye.” All opposed say “nay.” Hearing no nays I declare that the motion has passed unanimously.
Mary: Proceed with the nominations, John.
John: For Officer-at-Large I nominate and move that we elect (name)____________________.
Mary: is there a second?
Mary: Are there any other nominations? Are there any other nominations? Are there any other nominations? Hearing none, all in favor of electing (name)____________________ as Officer-at Large signify by saying “aye.” All opposed by saying “nay.” The ayes have it and (name)____________________ is elected Officer-at-Large for the term January through June, 2014.
John: For Sergeant-at-Arms I nominate and move that we elect (name)____________________.
Mary: Is there a second?
Mary: Are there any other nominations? Are there any other nominations? Are there any other nominations? Hearing none, all in favor of electing (name)____________________ as Sergeant-of-Arms signify by saying “aye.” All opposed by saying “nay.” The ayes have it and (name)____________________ is elected Sergeant-of-Arms for the term January through June, 2014.
John: For Treasurer I nominate and move that we elect (name)____________________.
Mary: Is there a second?
Mary: Are there any other nominations? Are there any other nominations? Are there any other nominations? Hearing none, all in favor of electing (name)____________________ as Treasurer signify by saying “aye.” All opposed by saying “nay.” The ayes have it and (name)____________________ is elected Treasurer for the term January through June, 2014.
John, For Secretary I nominate and move that we elect (name)____________________.
Mary: Is there a second?
Mary: Are there any other nominations? Are there any other nominations? Are there any other nominations? Hearing none, all in favor of electing (name)____________________ as Secretary signify by saying “aye.” All opposed by saying “nay.” The ayes have it and (name)____________________ is elected Secretary for the term January through June, 2014.
John: For Vice President of Public Relations I nominate and move that we elect (name)____________________.
Mary: Is there a second?
Mary: Are there any other nominations? Are there any other nominations? Are there any other nominations? Hearing none, all in favor of electing (name)____________________ as Vice President of Public Relations signify by saying “aye.” All opposed by saying “nay.” The ayes have it and (name)____________________ is elected Vice President of Public Relations for the term January through June, 2014.
John: For Vice President of Membership I nominate and move that we elect (name)____________________.
Mary: Is there a second?
Mary: Are there any other nominations? Are there any other nominations? Are there any other nominations? Hearing none, all in favor of electing (name)____________________ as Vice President of Membership signify by saying “aye.” All opposed by saying “nay.” The ayes have it and (name)____________________ is elected Vice President of Membership for the term January through June, 2014.
John: For Vice President of Education I nominate and move that we elect (name)____________________.
Mary: Is there a second?
Mary: Are there any other nominations? Are there any other nominations? Are there any other nominations? Hearing none, all in favor of electing (name)____________________ as Vice President of Education signify by saying “aye.” All opposed by saying “nay.” The ayes have it and (name)____________________ is elected Vice President of Education for the term January through June, 2014.
John: We have two candidates for President, (name)____________________ and (name)____________________. Carl Hendrickson, the current club parliamentarian, and I have flipped a coin to see who would put whose name in nomination.
John: [Read Introduction] For President, I nominate and move that we elect (name)____________________.
Mary: Is there a second?
Carl: [Read Introduction] For President, I nominate and move that we elect (name)____________________.
Mary: Is there a second?
Mary: Are there any other nominations? Are there any other nominations? Are there any other nominations? Hearing none, I declare that nominations for President are now closed. At this time, we shall have a two minutes presentation from (name)____________________.
[At Conclusion of Presentation]
At this time, we shall have a two minute presentation from (name)____________________.
Mary: You may use the paper distributed by John as a ballot for club President. John will cast the tie-breaking vote if necessary. When you have cast your ballot, fold it and hold up your ballot and John will collect and tabulate.
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