Meeting Minutes – South County Toastmasters – March 24, 2021

Meeting Minutes

South County Toastmasters (#1957)

Meeting Date:March 24, 2021
Meeting Location:Sunset Hills Community Center / Zoom
Called to Order:6:00 PM
Presiding Officer: George Kiser

Officers’ Reports:        

 President: George Kiser

  • George asked if there were any changes to the minutes and hearing none, the minutes of last week’s meeting were approved as posted.

VPE: Patrick Hunt 

  • “We have achieved 9 out of 10 club distinguished goals, meaning we are considered “President’s Distinguished.” 
  • SCTM members are now allowed to give a non-manual speech if they wish to do so.

Treasurer: Prathyush Viswaroopan

VPM: Kim Bond

VPPR: Sandy Roll

  • Sandy made a post on LinkedIn on Saturday, March 20th. Additionally, she made another post on Wednesday, March 24th.
  • Please take time to like and comment on the posts. 

Secretary: Callie Koehr

Sergeant at Arms: Keith Page

Officer at Large: Jerry Paul

Committee Reports:

  • None 

New Business

 Sandy Roll

  • “I would like to propose that the club consider paying for two volunteers to attend lunch at the next Chamber of Commerce luncheon. These luncheons often take place during normal business hours, so for individuals who do not work during the day, if they could attend then I would like the club to pick up payment for that lunch since they will be attending on our behalf of our club. Then, when they come to the next meeting, these members can report if they could garner any interest in potential visitors joining the club.
  • “I propose we do this for two meetings and see what the results are, then we could extend it further if it’s fruitful.” 

George Kiser

  • The motion for the club to pay for two volunteers to attend the next Chamber of Commerce luncheon was seconded and passed.
  • We have a second item Jim Salih brought up at the last meeting – setting SCTM for a minimum time limit to qualify speakers during speeches.
  • SCTM currently gives members a maximum of 30 seconds over their requested time. 

There are a variety of ideas as to when speakers should be disqualified:

  • 30 seconds before the green light
  • 1 minute before the green light
  • 1 minute before the speaker’s requested time
  • 4 minutes for every speech
  • 1 minute for the lowest range in the Pathways Project – (30 seconds before.) 

Below is the discussion concerning whether we should have a limit and what the minimum time limit should be.

Bill Collier

  •  Bill notes, “When a project on Pathways says 5 or 7 minutes for example, we’ve had people ask for 8, 9, 10, 11, 12, 15 minutes. We lost a member years ago because he wanted to do a 20 minute speech.” 
  • Bill adds, “This is a bigger issue for the club in terms of timing and if we’re going to get strict on 30 seconds or a minute – no more than that underneath the lowest. But we never give any consideration for members who go way way above what the project calls for at the top end.”
  • Bill would like us to consider this aspect as the bigger picture and maybe address all of it at the same time.    

Jim Salih

  • Jim says, “There were a number of reasons why I had this suggestion. This is in line with Toastmasters International and this is in line with the speech contest.”
  • When we go to speech contests, we at least know what to look for. (I think this is how we used to do it in the past.) I think it will keep people from saying when they have a 7 minute speech and they’re not sure it’s going to be 7 or 8 minutes, from them saying, “I have a 10 minute speech.” (to make sure they don’t go over with no fear of going under.)
  • It also builds a discipline of building a range for your speech. The range would be 3 minutes. Jim notes, “It shouldn’t be too hard to achieve a 3 minute range during your speech.”
  • That is what I would suggest – if it is 30 seconds prior to the minimum time such as if it is a 7 minute speech  – 5 minutes would be your green light, 6 minutes would be your yellow light, 7 minutes would be your red light. 4:30 would be qualified and beyond 7:30 would be disqualified. This is typical with Toastmasters and what they’ve always done. I think it builds more discipline with the speaker’s preparation. 
  • I don’t disagree with Bill, I think that could be a separate issue for another time.

Debbie Young

  • In the international speech contest they give you a range. So they’ll say 5-7 minutes, then you have to speak at least 30 seconds under 5 (so 4:30) and you can’t succeed more than 30 over. Debbie notes, “This aligns with Pathways because they give a range too. Other clubs I’ve attended stick to that range, so we’re kind of an oddity that we allow people to randomly pick a duration. I agree we should follow Pathways and it should be 30 seconds under the minimum of that threshold. (Just to align with Toastmasters) – underneath the lowest range.

George Kiser

The executive board is going to get together after hearing these comments in addition to what we’ve received by email. Then, we will follow through with the recommendation.

Unfinished Business:

  • None 


Patrick Hunt 

Joint Area Meeting 

  • May 6, 2021
  • If you’re interested in participating as a speaker or any other role let Patrick know ASAP.
  • Centene Speaks will be holding the Joint Area Meeting.
  • Be on the lookout for a calendar invite!

Meeting Roles:

Toastmaster:George Kiser
Greeter:JD Perper
Invocator / CLE:Debbie Young
Grammarian:John Cleary   
Time Keeper:Bill Coller
Vote Counter:John Cleary
Ah Counter:  Susan McConnell
Camera Operator:  Debbie Young
Table Topics:Tom Terrific 
General Evaluator:  Patrick Hunt
Joke Master: Elisa Wong
Hot Seat 

Speakers and Evaluators:

1Kim BondSandy Roll
2Liz DeCampJeff Hoehn
3Victor MattisonKeith Page


Most Improved:Jeff Hoehn 
Best Table Topics:Susan McConnell
Best Evaluator:Sandy Roll
Best SpeakerKim Bond

Meeting Rating:                      9.5                                                                                           

Meeting Adjourned:            7:59 PM

Attendance: 53% 

@Zoom: Liz DeCamp, Jim Salih, Kim Bond, Elisa Wong, Sandy Roll,  Nancy Alba, Vic Mattison, Jeff Hoehn, and guest, Salu.

@Sunset: George Kiser, Keith Page, Bill Collier, JD Perper, Debbie Young, John Cleary, Susan McConnell, Tom Terrific, Patrick Hunt

Submitted by Callie Koehr, Secretary

Leave a Reply

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s