Meeting Minutes South County – Toastmasters (#1957) – January 22, 2020

 

Meeting Date: January 22, 2020
Meeting Type/Theme: Regular Meeting – Theme:  Success Through Synergy
Meeting Location: Metropolitan Life Building
Called to Order: 7:00 PM
Presiding Officer:  JD Perper, President
Submitted By: Victor Mattison, Secretary

Officers’ Reports:       

President’s Report:

  • JD shared that he will be away from the club starting in mid-February for about 6-weeks.  Per the club’s governing documents the EVP, Kathy Denton, is the second in command and will assume leadership of the club in JDs absence.

Committee Reports:

  • Debbie Young announced the club speech content will be held on February 5. There is a need for both contest officials and speakers.   The contest will include both Humorous Speaking and International (which means it’s a general speech, not required to be of any particular type or style).   Find here a copy of the 2019-20 Speech Contest Rulebook.   Anyone who is interested to help or speak should contact Debbie.
  • Victor Mattison shared that the club officers met prior to the meeting to discuss the relocation of the club to the Sunset Hills Community Center and the additional cost this will incur.  Our first meeting will be held there on March 4. met to discuss options to address this additional cost.    We discussed several options (which have been previously shared with the club) but, in the end,  voted unanimously to recommend to the club membership that this cost be paid for by increasing the per-term cost to $76 per member.   Here’s how that covers the incremental $2,000 per year. Our membership moves up and down but is, on average, about 40 members. So, at $50 per member per year ($25 for each of the two 6-month terms) we can pay for the upgrade to a new and better meeting place.   We recognized that this increase may cause hardship to some and we feel STRONGLY that we not lose members due to any members’ temporary cash-crunch (which we’ve all struggled through from time to time). If this is your circumstance, DO NOT QUIT – please see the club Treasurer (Patrick Hunt) who has been authorized to help.  In such a case, Patrick will confirm his intent with the club President (JD Perper) and your request for assistance will otherwise be kept in confidence. The other officers and club members will not be told the name of anyone who requests help. Victor said this plan will be shared via this email so everyone has a chance to read and understand it.  We will vote on a motion for this to be adopted at the regular club meeting next week, January 29, 2020.
  • Kathy Denton shared details about the VPE role and how meetings are scheduled.   She reminded members that the VPE sends a notice out a few weeks before the start of each month asking for any role requests or days you’ll be unavailable.   She uses this information to plan meetings. If a member plans to be absent it’s important to so notify the VPE prior to that month’s scheduling. If you don’t indicate you’ll be absent or with other instructions you are subject to being scheduled for any role, including that of speaker.   She recommends that all members check their email sufficiently often as to timely receive these important planning emails. Once the month’s meetings have been scheduled and posted, if you can not attend a meeting it is your responsibility to find a replacement and notify the Toastmaster and GE of that meeting.

Unfinished Business:     

  • Minutes from each of the January 8 and January 15 meetings were approved.

New Business: 

  • The club welcomed new member Bob Mahacek.  Sean Sheehan has been asked to serve as his mentor.

Announcements:  None

Meeting Roles:

Toastmaster: Jerry Paul
Table Topics: Kat Higashino
General Evaluator:  George Kiser
Grammarian: Kathy Denton
Time Keeper: Jim Salih
Camera Operator:   Sean Sheehan
Invocator / CLE: Jerry Paul
Joke Master:  Rob Van Winkle
Hot Seat: Sandy Roll
Greeter: Kathy Denton
Vote Counter: Jim Salih
Ah Counter:   Make McCarty

Word of the Day:  Lassitude, used 2 times

Speakers and Evaluators:

Speakers Evaluators
1 Bill Collier Victor Mattison
2 Alan Kirby JD Perper
3 Jackie Harr Susan McConnell

Voting:

Most Improved: Jackie Harr
Best Table Topics: Kathy Denton
Best Evaluator: Susan McConnell
Best Speaker Bill Collier

Meeting Rating:                            9.0                                                                                            

Meeting Adjourned:                  8:45 PM

Visitors:    None

Attendance:

This will later be shared via a link to the attendance records but, for now, here’s who attended this week:

Butler, Krista
Collier, William
Denton, Kathyrn
Haar, Jacqueline
Higashino, Katsuko
Kirby, Alan
Kiser, George
Mattison, Victor
McCarty, Michael
McConnell, Susan
Paul, Jerald
Perper, James
Salih, James
Sheehan, Sean
Van Winkle, Robert
Young, Debbie

Secretary’s Attendance Information:

General Attendance:

This week: 41.00%
YTD average: 51.30%
YTD highest weekly % 64.10% January 8, 2020
YTD lowest weekly % 41.00% January 22, 2020

 

Members with more than 75% attendance:

Butler, Krista 100%
Denton, Kathyrn 100%
Mattison, Victor 100%
McConnell, Susan 100%
Paul, Jerald 100%
Perper, James 100%
Salih, James 100%
Sheehan, Sean 100%
Van Winkle, Robert 100%
Young, Debbie 100%

As we get through the next few meetings you’ll see additional statistics such as:

  • Attendance Records from January 2020 – present by person
  • Longest Current Streaks per person
  • YTD Attendance ranked by attendance
  • Weekly Award Winners and Words of the Day

One thought on “Meeting Minutes South County – Toastmasters (#1957) – January 22, 2020

  1. Thank you for posting this.Here is a slightly augmented section concerning VPE scheduling, which I think should be under officer reports or correspondence and announcements.    Kathy Denton shared details about the VPE role and how meetings are scheduled.   She reminded members that the VPE sends a notice out a few weeks before the start of each month asking for any role requests or days you’ll be unavailable.   She uses this information to plan meetings. If a member plans to be absent it’s important to so notify the VPE prior to that month’s scheduling.  If you don’t indicate you’ll be absent or with other instructions you are subject to being scheduled for any role, including that of speaker.   She recommends that all members check their email sufficiently often as to timely receive these important planning emails.  Once the month’s meetings have been scheduled and posted, if you can not attend a meeting it is your responsibility to find a replacement.  Thank you,Kathy

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