MEETING DATE: 14 August 2013 MEETING TIME: 7 pm
VENUE: MetLife Building CALLED TO ORDER: 7 pm
PRESIDING OFFICER: Gina Willard MEETING THEME: None
MINUTES OF LAST MEETING: Previous meeting minutes accepted as emailed.
EXECUTIVE SECTION
OFFICERS REPORT: Gina reported regarding the proxy voting for the SCTM club at the International Conference. Lora Mather concurs on our view points and will be our proxy at the International Conference in August.
COMMITTEE REPORT: None
OLD BUSINESS:
Matt Ramshaw, the Treasurer brought up the proposed amendments to the by-laws as sent out for Article V. The amendments were discussed.
OLD BUSINESS: – this was taken from the minutes sent out.
Matt Ramshaw, the Treasurer brought up the proposed amendments to the by-laws as sent out for Article V. According to the by-laws it primarily affects the roles of Treasurer, President and VPE regarding club checks. Adam moved to avoid reading each one of them. Sudi second.
Amendment 1 – Carl second. Howard: does not preclude the role of treasurer. Adam proposed that 2 signs for checks more than a $100, Howard second. Carl said that it does not provide us greater protection against wrong checks; we can avoid using the addition to the motion. Tom said that it could be a secondary additional measure since it will come into play only in case of Treasurer is unavailable. “Any checks in the greater than 100$ should be signed by the president and treasurer”. The additional amendment was not accepted. Original amendment was accepted as proposed.
Sec 1: Amendment A – The proposed amendment was accepted as proposed.
Sec 1: Amendment B – Adam said that would conflict with the Toastmasters fiscal year. Brent said that the addition will not work because by the end of June the previous treasurer is still in committee. Carl said that the audit amendment as it stands is good, since it will not affect anything. Adam retracted the addition. The proposed that the amendment was accepted.
Sec 2: Tom Terrific seconded it. The proposed amendment was accepted.
Sec 6: Brent mentioned that there was already an amendment on this by-law. The amendments were edited to reflect the use of debit cards as read by Brent. The changed by-laws conflicts with Matt’s proposal. This issue was tabled and will be discussed at a later date.
The approved by-law amendments are as follows:
Article V Duties of Officers
Sec. 1 Currently Reads As: “Sec. 1 The President presides at meetings of the club and the Executive
Committee appoints all committees and has general supervision of the operation of the club. The President shall be an ex-officio member of all committees of this club except the Nominating Committee and shall serve as one of the club’s representatives on the District Council. The President shall transmit to the club for its approval or disapproval all ideas and plans proposed by the District Council which may affect the club or its members and shall take no action binding upon the club without either specific prior authorization or subsequent ratification by the club or Executive Committee. The President shall be authorized to co-sign all club checks. The President shall have the power to authorize the expenditure of all club funds not in excess of $15.00. Expenditure of club funds in excess of $15.00 shall be authorized by a vote of a majority of the members in attendance at a regular meeting. The President shall appoint an Audit Committee to review the books of the club in September and March. The committee shall report their findings at a regular club meeting no later than April 15 and October 15.”
Sec. 1 Proposed Amendment A:
Delete “The President shall be authorized to co-sign all club check.”
Add “The President shall be authorized to sign all club checks.”
Sec. 1 Proposed Amendment B:
Delete “The President shall appoint an Audit Committee to review the books of the club in September and March. The committee shall report their findings at a regular club meeting no later than April 15 and October 15.”
Add “The President shall appoint an Audit Committee to review the books of the club in June and December. The committee shall report their findings at a regular club meeting no later than the third Wednesday of July and January.”
Sec. 2 Currently Reads As: “Sec. 2 The Educational Vice-President is responsible for the conduct of a club program which meets the educational needs of the members, chairs the Education Committee, prepares the regular speaking schedules and presides in the absence of the President. The Educational Vice President shall arrange for the exchange of speakers or programs with other clubs and for all inter-club activities. The Educational Vice-President also serves as one of the club’s representatives on the District Council and shall take no action binding upon the club without either specific prior authorization or subsequent ratification by the club or Executive Committee. The Educational Vice-President shall be authorized to co-sign all club checks.”
Sec. 2 Proposed Amendment:
Delete “The Educational Vice-President shall be authorized to co-sign all club checks.”
NEW BUSINESS:
CORRESPONDENCE AND ANNOUNCEMENTS: Sudi made an announcement regarding the Humorous Speech Contest and Table Topics Contest is on August 28, 2013. He requires 2 Timers, 1 Vote Counters, and Contestants. Timing is between 4:30 mins to 7:30mins. Table topics timing is same as the club rules. Carrie Driscoll wanted to remind everyone that watching people speak is also a learning experience and that they should come watch and encourage those who are competing.
NEW BUSINESS:
CORRESPONDENCE AND ANNOUNCEMENTS: Sudi made an announcement regarding the Humorous Speech Contest and Table Topics Contest is on August 28, 2013. He requires 2 Timers, 1 Vote Counters, and Contestants. Timing is between 4:30mins to 7:30mins. Table topics timing is same as the club rules. Carrie Driscoll wanted to remind everyone that watching people speak is also a learning experience and that they should come watch and encourage those who are competing.
BUSINESS MEETING END TIME: 7:24 pm
MEETING ROLES FOR THE EVENING
MEETING ROLE NAME COMMENTS / REPORTS
GREETER Patrick Hunter ———————————-
INVOCATOR Bill Collier ———————————-
TOASTMASTER Carl Hendrickson ——————————–
GRAMMARIAN Adam Kutell OPUS – # 9
TIME KEEPER Erin Gissel ———————————–
VOTE COUNTER Vanessa Ostler ———————————–
TABLE TOPICS Brent Stewart ———————————–
“AH” COUNTER Judy Sowers Ah – # 47
CAMERA OPERATOR Susan Carrillo ———————————–
GENERAL EVALUATOR Carol Lindewedel —————————-
JOKE MASTER Rob Van Winkle ———————————–
TABLE TOPICS SECTION
TABLE TOPICS SPEAKERS
Bill Collier James Bubash Robert Osborn Shreya Gopal
Carrie Driscoll Scott Allen Vanessa Ostler Susan Carrillo
Patrick Hunter
TABLE TOPICS START TIME: 7:25 pm END TIME: 7:40 pm
________________________________________
END OF BREAK
PREPARED SPEECHES SECTION
SPEAKER NAME SPEECH TITLE MANUAL PROJECT # TIME
Alita Quires Cooking CC Visual Aids #8 7 min
Sudi Gopinath Diving like a Pro CC Entertaining #1 7 min
Howardt Brandt Jimmy Stewart Storytelling #5 9 min
Richard Hiers Software Development CC Research #6 10 min
PREPARED SPEECHES START TIME: 7:50 pm END TIME: 8:40 pm
EVALUATION SECTION
EVALUATORS TIME
Matt Ramshaw Qualified
Kevin Riechardt Qualified
Charles Ake Not Qualified
Tom Terrific Not Qualified
EVALUATION SECTION START TIME: 8:41pm END TIME: 9:02 pm
GENERAL EVALUATORS COMMENTS / MEETING RATING: 9.2 out of 10
AWARDS
BEST SPEAKER Sudi Gopinath
BEST EVALUATOR Kevin Reichardt
BEST TABLE TOPICS James Bubash
MOST IMPROVED Alita Quires
MEETING ATTENDANCE
Adam Kutell
Alita Quires
Bill Collier
Brent Stewart
Carrie Driscoll
Carl Hendrickson
Carol Lindewedel
Charles Ake
Erin Gissel
Gina Willard
Howard Brandt
James Bubash
Kevin Reichardt
Matt Ramshaw
Patrick Hunter
Robert Osborn
Richard Hiers
Rob Van Winkle
Scott Allen
Sudi Gopinath
Susan Carillo
Shreya Gopal
Tom Terrific
Vanessa Ostler
GUESTS: Rhonda
MEETING CONCLUDED AND ADJOURNED: 9 pm.
southcountytoastmasters.org 