Meeting Minutes
South County Toastmasters (#1957)
| Meeting Date: | April 14, 2021 |
| Meeting Type/Theme: | Time Travel |
| Meeting Location: | Sunset Hills Community Center / Zoom |
| Called to Order: | 6:00 PM |
| Presiding Officer: | George Kiser |
Officers’ Reports:
President: George Kiser
- George asked if there were any changes to the minutes and hearing none, the minutes of last week’s meeting were approved as posted.
- Sunset Hills Community Center is now allowing up to 25 people in the room. (We have the capacity for 50 with both rooms – which we have right now.)
- We are still practicing social distancing and masks are required.
- SCTM is a hybrid club meeting format. You have the choice to attend either via Zoom or in person.
VPE: Patrick Hunt
Treasurer: Prathyush Viswaroopan
VPM: Kim Bond
VPPR: Sandy Roll
Secretary: Callie Koehr
SCTM members who attend three or more consecutive meetings will be recognized at the conclusion of the minutes.
Sergeant at Arms: Keith Page
Officer at Large: Jerry Paul
Committee Reports:
- None
New Business
- Callie Koehr
I move that South County Toastmasters establish minimum time limits for all prepared speeches given at club meetings. In order to qualify for any South County Toastmaster Best Speaker award, the speaker’s presentation must be at least long enough to attain the “Green level”, which will be set for 1 ½ minutes prior to the speaker’s requested time. The “Yellow level” will be established at 1 minute prior to the speaker’s requested time and the “Red level” will be established AT the speaker’s requested time. Provided that the speaker concludes his or her speech any time after the Green level is reached and within 30 seconds after the Red is reached, they will qualify for the award of Best Speaker for the meeting.
- George Kiser
The motion above is what the executive board discussed concerning minimum times. The purpose of the motion is to set a minimum time for qualified speakers. Speakers will qualify for awards at 1 ½ minutes prior to the requested time. The 1 ½ minutes over is additional language in the motion, but it’s what SCTM has done for some time. The motion also includes the green, yellow, and red levels we are already familiar with.
Below is the discussion regarding the motion:
Jim Salih asks, “Why did we choose 1 ½ minutes rather than 2 ½ minutes like Toastmasters does on an official basis?”
George Kiser replied, “1 ½ minutes was sufficient time for newer Toastmasters, this way they would have leeway to establish the minimum time requirement. The Executive Committee thought 1 ½ minutes was appropriate and broad enough to be effective, yet not so narrow.”
Jim Salih replies, “This is not matching what members would follow if they were practicing for the International Speech Contest. If the club agrees, that’s fine but we are squeezing people more than they would’ve been at an International Speech Contest.”
Debbie Young comments, “Our decision should not be based on the timing device we recently acquired, however, there may be a “work around.” The timing device has a green light which goes 2 minutes before the requested time, a yellow light, 1 minute before the requested time, and a red light, right at the requested time. The device has a manual setting. Members will have to watch the timing when using the device.
George Kiser states, “Hearing no other comments and no amendments to the motion, is there a call for the vote?”
SCTM has 29 members and 13 were present at the meeting. Therefore, there was not a quorum.
Vic Mattison proposed we table the motion until another week when people have time to hear and decide.
George Kiser announced, “There are no objections to tabling the vote. We will vote when we have a quorum.”
Unfinished Business:
- None
Announcements:
- Debbie Young was selected to be the District Toastmaster of the Year.
- Vic Mattison was voted on Saturday to be a Division Director. Vic will be the Division E Director (out west.)
- Patrick Hunt was elected to be the Division A Director (which is ours.)
- The Division Director is in charge of 5 or 6 areas. Each area has 5 or 6 clubs, Therefore, they have 30 – 40 clubs they are responsible for.
A big congratulations to Vic, Patrick, and Debbie!!
Sean Sheehan
Sean announced, “I received a voicemail from the Southwest Area Chamber of Commerce. When I hear back from Marie Davis I will report again. I wanted to report to you (George Kiser) because you were on the same email where the voicemail was forwarded.”
Patrick Hunt
Joint Area Meeting
- May 6, 2021
- If you’re interested in participating as a speaker or any other role let Patrick know ASAP.
- Centene Speaks will be holding the Joint Area Meeting.
Meeting Roles:
| Toastmaster: | Liz DeCamp |
| Greeter: | Bill Collier |
| Invocator / CLE: | George Kiser |
| Grammarian: | Jim Salih -word of the evening: kerfuffle, used 3 times |
| Time Keeper: | Victor Mattison |
| Vote Counter: | Elisa Young |
| Ah Counter: | Susan McConnell -43 crutch words |
| Camera Operator: | George Kiser |
| Table Topics: | Callie Koehr |
| General Evaluator: | Bill Collier |
| Joke Master: | Kathy Denton |
| Hot Seat | Bill Collier |
Speakers and Evaluators:
| Speakers | Evaluators | |
| 1 | Debbie Young Speech Title: I’m Finally Finished | Susan McConnell |
| 2 | John Cleary Speech Title: No One Gets Away with Anything | Sean Sheehan |
| 3 | Keith Page Speech Title: Careful and Thoughtful Consideration | Kim Bond |
Voting:
| Most Improved: | John Cleary | |
| Best Table Topics: | Bill Collier | |
| Best Evaluator: | Sean Sheehan | |
| Best Speaker | John Cleary |
Meeting Rating: 9.8
Meeting Adjourned: 7:57 PM
Attendance: 55%
@Zoom: Liz DeCamp, Jim Salih, Kim Bond, Elisa Wong, Callie Koehr, Sean Sheehan, Nancy Alba, Kathy Denton, and guest, Nina
@Sunset: George Kiser, Keith Page, JD Perper, John Cleary, Debbie Young, Bill Collier, Vic Mattison, Susan McConnell, and guest Kay
Submitted by Callie Koehr, Secretary
Attendance Streaks for 2021 (with 3 or more since March 17):
| Streak | Attendance: |
| 5 | Kim Bond |
| 5 | Liz DeCamp |
| 5 | George Kiser |
| 5 | Susan McConnell |
| 5 | Keith Page |
| 5 | JD Perper |
| 5 | Jim Salih |
| 5 | Debbie Young |
| 4 | Elisa Wong |
| 3 | Vic Mattison |
southcountytoastmasters.org 
Callie,
Please update the word of the evening in the minutes. Otherwise these look good.
Susan
Sent from my iPhone
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