Regular Meeting Minutes of South County Toastmasters Club # 1957
Theme:
Meeting Date: Wednesday August 12, 2009
Called To Order At: 6:59 pm CDT
Location: 107-C Right
Presiding Officer: Rich Ullrich, President
Toastmaster: Steve Flick
General Evaluator: Brent Stewart
Time Keeper: Kevin Reichardt
Ah Counter: Erin Gissel
Vote Counter: Tom Terrific
Grammarian: Carl Hendrickson “Transition”
Invocator: Alicia Flamm
Camera Operator: Kevin Wilson
Table Topics: Sue Dickemper
Joke Master Nilsa Scott
Hot Seat: Howard Brandt
Greeter: Tom Terrific
The minutes from last week’s August 5th meeting were accepted as sent via e-mail to all members.
OFFICERS’ REPORTS:
President:
VP of Education: Kevin Wilson said the schedule for September will be available next week.
VP of Membership:
VP of Public Relations:
Treasurer: Mike Dobrich announced that the transition from the previous treasurer to him has been completed.
Secretary:
Sergeant of Arms:
Officer at Large:
COMMITTEE REPORTS:
MEMBERSHIP COMMITTEE:
NOMINATING COMMITTEE:
MARKETING COMMITTEE: Karen Busch announced that survey data is being compiled and will be available soon
SCHEDULING COMMITTEE: Copy of correspondence received by the Secretary, from Tom Terrific, Chairperson of the Scheduling Committee:
Monthly Scheduling Committee
The monthly scheduling committee, met last Friday, August 7th, and came up with three ways to help the club and the VP of Education.
1. The 1st recommendation we have is that we need to increase the number of speaking opportunities in the club. We are double the size we were 25 years ago and speaking opportunities have gone down from five speakers a week, which we used to do, to four speakers a week, which we do now. When you factor in the 10 speeches that new members need to give for their CC award, club members have told me that they would like to give 300 speeches a year.
According to the two surveys the club has recently done, by a two to one margin, members don’t like the idea of splitting up the club at speaking time, but they do like the idea of speaking marathons.
A speaking marathon is a meeting with a minimal Business Meeting. – 5 to 10 minutes, 10 speakers, and written evaluations, not the standup oral evaluations we give now. We wouldn’t do any of the other regular Toastmaster duties. THE VPE will schedule people for these speaking marathons just as he does for a normal meeting.
I’d like to make a motion that the club vote on accepting one of three options
from the Scheduling Comm.
Option 1 –
Speaking Marathons
4 speeches/meeting
Last meeting of the month have a speech marathon.
12 weeks X 10 = 120 speeches
36weeks X 4 = 144 speeches
Total for 2010 = 264 /300 = 88% of Ideal
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Option 2
Speaking Marathons
5 speeches/meeting
In months with 5 weeks, have a speech marathon in those months.
45 weeks of regular meetings 45 x 5 = 225 speeches
3 months have 5 weeks –
3 weeks of Speaking Marathons = 10 speeches x 3 = 30
Total for 2010 = 255 speeches/300 = 85% of Ideal
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Option C – Do nothing – keep the number of speeches we already have.
#2. Carl Hendrickson will develop a list of seasoned speakers and educational topics who will able to fill-in for speakers who need a replacement. We do suggest that the speaker first trade speaking slots with another scheduled speaker, but if that isn’t possible, then call Carl to schedule these seasoned speakers for educational topics to fill-in.
I stress educational topics, because Toastmaster’s Int. suggests that we give educational speeches on a regular basis and according to the July 2009 survey, club members had a long list of topics they would like covered.
#3. We agreed on an alphabetical scheduling system, thank you Dee McAliney, for the VPE to use to schedule speakers and all other meeting duties. It’s a three-ring binder system in which every active member in the club has a page and how often they want to speak – every month, every other month – in some cases every 6 months. The VPE schedules the members, A to Z, first in the speakers slots and then all other jobs which they haven’t done in the past. Every member should be scheduled to do every job in the club.
OLD BUSINESS:
A motion was introduced to vote on one of the changes proposed by the Scheduling Committee, as described above. The solution containing the provision of “Four speakers per meeting and one marathon per month”, (as option A) carried by vote.
Karl Beck announced that the club contest needs two or three more table-topics contestants. He also said we could use a few more “humorous speaking” contestants.
Rich Ullrich announced that the Area Governor, Paul Cook will be here for the August 19th meeting, and Rich will circulate the goals necessary to attain the Distinguished Club award.
NEW BUSINESS: A motion carried to reimburse Steve Flick $25 for educational materials. A motion carried to reimburse Rich Ullrick $20 for a gift to the past-president.
CORRESPONDENCE & ANNOUNCEMENTS:
GUESTS:
Dave Gissel (Father of Erin Gissel)
Diane Fossett (Said she enjoyed the meeting and plans to come back)
ATTENDANCE:
Karl Beck
Howard Brandt
Karen Busch
Don Clair
Sue Dickemper
Mike Dobrich
Alicia Flamm
Steve Flick
Erin Gissel
Carl Hendrickson
Alan Kirby
Adam Kutell
Dee McAliney
Petrina Monti
Kevin Reichardt
Jim Ruzicka
Nilsa Scott
Brent Stewart
Tom Terrific
Amy Timmersman
Rich Ullrich
Gina Willard
Kevin Wilson
(Total: 23 plus 2 guests)
SPEAKERS & EVALUATORS:
Speaker 1: Dee McAliney
Speaker 2: Petrina Monti
Speaker 3: Karen Busch
Speaker 4: Adam Kutell
Evaluator 1: Don Clair
Evaluator 2: Karl Beck
Evaluator 3: Amy Timmersman
Evaluator 4: Jim Ruzicka
AWARDS:
Most Improved: Petrina Monti
Best Evaluator: Jim Ruzicka
Best Table Topics: Howard Brandt
Best Speaker: Dee McAliney
OTHER:
Rating for the meeting: 9.75
Meeting adjourned at 9:02 pm CDT
Respectively Submitted, Adam Kutell: Secretary
southcountytoastmasters.org 