If you're considering becoming a club leader, here is a manual which describes the duties for each office. Click Here.
Thanks to Sarah Pitkin for creating this suggested scale. Criteria Description Rating scale Rating Meeting Preparedness Were scheduling conflicts resolved in a timely manner? 0 – 0.5 Was there a theme for the meeting and was it communicated to the club effectively? 0 - 0.25 Overall Meeting Did the meeting start on time? (7 pm) … Continue reading GE Meeting Rating Criteria
Keeping meetings on time is just as important as any other part of our Toastmaster meetings. Not only will it get people out of the meeting at the expected time, but it will also give those who have meeting roles and officer positions a chance to practice time management, meet the expectations of our guests … Continue reading A Guide to Keeping Meetings On Time
At each Toastmaster’s meeting, we recognize outstanding performances of our members in different categories, such as Best Table Topics, Best Speaker, Best Evaluator, and Most Improved. The job of the Vote Counter is to count the votes and then fill in the winner’s name on the Award Sheets.In the event that there is a tie, … Continue reading Vote Counter Duties
They should have copies of the above form in the white plastic case.You can also print the Time Keepers Sheet from the SCTMdocs Drive. xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx Timer Tips One of the main things is to make sure that Tabletopics doesn't last too long. They should be done by 6:40 p.m. or twenty minutes at the max.I … Continue reading Timer Duties
Here are a few tips for the role of Table Topics Master. The Table Topics Master leads the portion of the meeting during which club members answer questions spontaneously. The Table Topics Master prepares a series of questions or topics and then calls on Toastmasters to answer the question or speak on the topic. The … Continue reading Table Topics Master Duties
Here are a few tips for the role of Hot Seat The Hot Seat is available to perform any role that is not filled at the start of the meeting. The Toastmaster or General Evaluator should request the Hot Seat person to perform a duty prior to beginning the meeting. You should come prepared to … Continue reading Hot Seat Duties
Here are a few tips for the role of Invocator The Invocator opens the meeting with a brief prayer or inspirational message suitable for the diverse beliefs of the club and the occasion. He or she then leads the club in the Pledge of Allegiance.
Here are a few tips for the role of Joke Master. The Joke Master fills the time while the final votes are being tabulated. Since the time to count votes varies, the material selected should be flexible. The Joke Master may tell funny stories, or recite a bit of poetry, deliver thought-provoking bits of information, … Continue reading Joke Master Duties
As you can see in the pictures above, lighting can play an important role when giving a presentation. People in the back may not be able to see your facial expression and emotion because of bad lighting. In the picture on top, the speakers face is not visible from the back of the room. While … Continue reading Let There Be Light
Here are the basic steps when you are assigned as camera operator. I would ask the speakers ahead of time if they want to be recorded and also find out which order they are speaking in. Make sure their SD cards are marked with their names. Also find out where the speaker is going to … Continue reading Camera Basics
One new member tip is that before you are scheduled for a job which you have never done, sit with the person doing that job the prior week. I noticed that Sue was scheduled as Vote Counter one week and she sat with Kelly the prior week to learn the ropes ahead of time. Another … Continue reading Sit with a Veteran
Here are a few tips for a new Grammarian. 1. Here are some general instructions from Toastmasters International. (click here) 2. Get there at least 15 minutes early. You need time to write down the "Word of the Evening." 3. I like to listen for a word during the week that I'm not sure of … Continue reading Grammarian Duties
The General Evaluator provides an analysis of the quality of the meeting by reporting on all aspects of the meeting, except the scheduled speeches (which have received individual evaluations). The purpose of the General Evaluator’s presentation is to encourage the club to achieve high standards in our meetings. Before the Meeting Contact the Evaluators, the … Continue reading General Evaluator Duties
8/17/2011---------- Adam Kutell For this first article, I would like to bring up a topic that I touched on the last time I was General Evaluator. The Grammarian is the role we trust to assist us with our language arts during a meeting and hopefully with information we can take away afterwards. Although Toastmasters International … Continue reading Grammarian – Adam’s Axe
When new people come to a Toastmaster meeting, they are nervous, intimidated and don't know what to expect. That's why it's so important to make them feel comfortable and explain to them what is going on. To do that, the Greeter needs to not only give them the materials from the Guest Manual, but also … Continue reading Greeter – Sit With the Guest
Kathy came up with a new way for the General Evaluator to rate the meeting. Here are the guidelines she came up with. Meeting Rating Criteria Min - Max Score Role Fulfillment – 2 (note: There are 22 roles in the meeting – including sgt at arms, greeter and hot seat); If everyone shows – … Continue reading General Evaluator Criteria
Bill Collier: To add to Alan's discussion about meetings running over time, I offer this list of suggestions that the Toastmaster of the evening can do to manage the time: * Prior to the meeting, find out how much time each speaker will request. If too many are more than about 8 minutes each, go … Continue reading Meeting Time Management
The Ah Counter rings the bell and keeps a tally of the number of times club members use crutch or filler words such as “Ah,” “Uh,” “You know” and “Okay.” Other crutch or filler words may include inappropriate interjections such as “And,” “Well,” “But,” or “So.” Throughout the entire meeting, listen to everyone for crutch … Continue reading Ah Counter Duties
Before the Meeting The Toastmaster job is usually reserved for members who have done all the other meeting roles. The VP of Education should only assign members who are qualified and ready for this position. As soon as you find out that you are assigned the job of Toastmaster, put it in your calendar so … Continue reading When You’re the Toastmaster
Carl and Jim are good examples of how to add some excitement to our meeting as Toastmaster. Costumes and balloons will always get the attention of the audience.
Being a "Greeter" is one of our new weekly positions. His/Her job is to meet and greet guests as they arrive at the guard position. Here are some tips if you are assigned the "Greeter" position. 1. Arrive early - 6:30 p.m. Please meet the guests at the sign-in sheet and explain the sign-in and … Continue reading Greeter Duties Guidelines