Constitution – Bylaws- Rules

The Constitution of South County Toastmasters Club # 1957 of St. Louis, Missouri
As amended October 16, 2013

Article I Name

The name and location of this club shall be as set forth in the title of this Constitution.     

Article II Purpose

The purposes of this Toastmasters club shall be: to help its members improve their abilities to communicate effectively; to provide for its members instructions, educational materials and opportunities which will give them skill and experience in the preparation and delivery of speeches; to encourage its members to read and to listen analytically; to provide for its members fair and constructive evaluation of their efforts toward self-improvement; to increase its members’ knowledge of the rules of parliamentary procedure and their skill in conducting meetings and participating in group discussions; to afford leadership training for its members; and to provide opportunities and encouragement for its members to appear before audiences and to express their thoughts credibly.

Article III Membership

All members shall be at least 18 years of age. The composition of the membership shall be as provided in the Bylaws of this club.

Article IV Meetings

This club shall meet regularly once a week or as otherwise provided by the Bylaws of this club. Special meetings may be called by a majority vote at any regular meeting at which a quorum is present or by the President.

Article V Initiation Fee and Dues

Every member of this club shall pay fees and dues as prescribed in the Bylaws of this club.

Article VI Officers

The officers of the club shall be a President, an Educational Vice-President, a Membership Vice-President, a Public Relations Vice-President and such other officers as may be provided in the Bylaws of this club. All officers, together with the immediate past President, shall constitute the Executive Committee of the club having general administrative powers. The officers shall be selected as provided in the Bylaws of this club.

Officers are elected semiannually and their respective terms shall commence on January 1 and July 1.  

Article VII Quorum

A majority of the active membership shall constitute a quorum for the transaction of all business of this club.

Article VIII Affiliation

This club shall be a member of Toastmasters International and shall be entitled to representation therein as provided in the Articles of Incorporation and Bylaws thereof. This club shall also be affiliated with such district of Toastmasters International as the Board of Directors of the corporation may designate and shall be represented on the council of such district by two of its active members. This club shall make payments on all members as required by Toastmasters International; provided, however, there shall be no change affecting the financial obligation of the club to Toastmasters International except after notice by publication in The Toastmaster magazine.

Article IX Policy

The Articles of Incorporation and the Bylaws of Toastmasters International shall govern this club, and it shall adopt no policy and shall take no action in conflict with any policy or any purpose of Toastmasters International.  This Constitution shall be deemed automatically modified and amended so that it shall at no time be in conflict with the Articles of Incorporation, Bylaws or policies of Toastmasters International, as they now exist or hereafter may be changed or amended.

Article X Charter

No charter shall be issued to this club until a copy of this Constitution shall have first been filed with the world headquarters of Toastmasters International, bearing a certificate of the date of its adoption.

Article XI Amendments

This Constitution may be amended to change the name or location of this club by resolution adopted by a two-thirds vote with such amendment proposed in writing by an active member at the meeting immediately preceding that at which the amendment is to be voted on, and upon immediate notice to Toastmasters International of the change.   Other amendments hereto may be made only at a convention of Toastmasters International. Proposed amendments may be submitted by any Toastmasters club to the Board of Directors of Toastmasters International no later than December 31 before the convention at which they are to be presented. Notice of any proposed amendments shall be mailed by the Executive Director to each member club at least 60 days before the opening date of the convention with the recommendation of the Board of Directors thereon.  Such recommendation shall also be presented to the accredited delegates at the business meeting and convention before the vote is taken on the proposed amendment.

Bylaws of the South County Toastmasters Club # 1957 of St. Louis, Missouri

As amended December 10. 2014

Article I Membership

Sec. 1 Membership in the club is open to any person at least 18 years of age elected by a majority vote of members present at any meeting.

Sec. 2 Any member may sponsor an eligible prospective member.  Application for membership shall be made on the form provided by Toastmasters International and club applicant data sheet.  Such application, accompanied by the initiation fee and applicable dues, shall be returned to the Secretary and shall be read to the club.  The applicant shall be declared elected to membership upon favorable vote of the majority of those present. The membership of this club may be divided into three classifications: active, inactive and honorary.

Sec. 3 (Amended December 10, 2014)

All active members OF THE CLUB shall be entitled to all rights and privileges of the club, and all members  shall share in its responsibilities. THESE RIGHTS AND PRIVILEGES SHALL INCLUDE, BUT NOT BE LIMITED TO, VOTING, WHETHER IN A CLUB BUSINESS MEETING OR IN A CLUB CONTEST.  These responsibilities shall include support of its purposes and constructive contribution to its programs and activities. Any conduct not consistent with these standards may be reason for non-renewal of membership.

Sec. 4 Inactive membership may be conferred by the Executive Committee on any member requesting an extended absence from the club or who wishes to maintain membership without regular attendance at club meetings.  A member may also be classified inactive for four consecutive absences without notice. An inactive member may be restored to active membership upon request provided there is a vacancy on the active roster.  Inactive members retain their club voting privileges.

Sec. 5 Honorary membership may be conferred upon any person for a period of one year by a two-thirds vote of the total membership, subject to annual renewal by a like vote.  Such membership shall be restricted to persons whose activities and public statements are consistent with the purposes of Toastmasters International. Honorary members have no voting privileges, are exempt from all club fees and dues, and are entitled to have their per capita payments to Toastmasters International paid by the club.

Sec. 6 Inactive and honorary members are not eligible to serve in any office.  They are not entitled to places on the regular speakers’ program but may serve as substitute speakers when requested by the President or the Toastmaster.  They may also participate in discussions and serve as evaluators.

Sec. 7 Membership (active, inactive or honorary) in the club can be revoked for cause because of activities inconsistent with the purpose of the club, such as damage to the club’s good name, subverting the progress of the club or misuse of club funds. Revocation of membership must be recommended by a two-thirds vote of the Executive Committee and approved by a two-thirds vote of a quorum of the active membership at a regular meeting.  The entire membership will be notified in writing of the pending revocation two weeks prior to the regular meeting when the matter is to be considered by the membership.

Article II Fees and Dues

Sec. 1 Each applicant shall pay applicable club and International fees. These fees shall be paid at the time of application for membership.  Upon being received into the club, the new member shall be presented with a copy of the club manual and such other materials as may be provided to new members by Toastmasters International. [See Schedule of Fees.]

Sec. 2 Reinstatement to membership of a former member shall call for a payment of the current International and club dues.  The former member may also be requested to pay the new member fee to cover the costs of the materials.

Sec. 3 Any member in good standing desiring to transfer to another Toastmasters club may request the Secretary to furnish a letter showing the date to which the member per capita payment to Toastmasters International is paid.  When an applicant for membership in this club transfers from another Toastmasters club and presents proof from said club showing membership in good standing and that a per capita payment to Toastmasters International is paid for the current period, the applicant may be elected to membership with payment of the club’s new member fees and the prorated club dues.

Sec. 4 Applicable dues shall be paid by all members as stated in the club rules, payable semiannually in advance on or before the 15th day of March and September.  Dues shall be paid by all members by the dates specified to maintain membership in this club. Failure to pay dues by the dates specified shall result in the loss of membership privilege and continuation of said failure through the 30th day of September shall result in the imposition of the reinstatement fee.  Full membership status can be sought again by payment of the appropriate dues and any applicable reinstatement fee, along with resubmission of the appropriate application.  [The dues collected from a new member, in addition to the initiation fee, should be in such amount to include the new member fee and per capita payment to Toastmasters International plus any club dues. The reinstatement and transfer fees are retained by the club.  Club dues should include the amount of the Toastmaster International per capita payment.]

Article III Meetings

Sec. 1 Regular meetings of the club shall be held every Wednesday at such hour and place as the club from time to time shall designate.

Sec. 2 Special meetings may be called by a majority vote at any regular meeting at which a quorum is present or by the President or by a majority of the Executive Committee.

Sec. 3 The Executive Committee of this club shall meet at least once each month.

Article IV Election of the Officers

Sec. 1 The officers of this club shall be a President, an Educational Vice-President, a Membership Vice-President, a Public Relations Vice-President, a Secretary, a Treasurer, a Sergeant-at-Arms and an Officer-at-Large.

Sec. 2 Nominations for club officers shall be made by a Nomination Committee appointed by the President at least two weeks prior to the election.  This committee shall consist of three active members, at least one of whom is a past President. This committee shall present its report at least two weeks prior to the meeting at which the election is to take place and shall present only the names of active members who have consented to serve if elected.  Further nomination may be made from the floor by any active member. All elections shall be secret ballot, unless a secret ballot is dispensed with by unanimous vote. A simple majority vote is required for election.

Sec. 3 Election of officers shall be held at the first meeting in June and December.  New officers shall take office effective July 1 and January 1, respectively, and shall serve for a term of six calendar months, and until their successors are elected and qualified.

 Sec. 4 Any vacancy in office shall be filled by a special election held at the next meeting following announcement of the vacancy.

Sec. 5 The President shall not be eligible to be re-elected for successive terms.

Sec. 6 This club is entitled to representation at all Toastmasters International annual business meetings and conventions as provided in the Articles of Incorporation and Bylaws of Toastmasters International.  The club shall select its representatives in sufficient time for the Secretary of the club to prepare proper credentials.  In the event the club is not represented at the convention by personal representatives selected from this club, the Executive Committee of this club shall appoint and authorize a proxy with authority to act.

Article V Duties of Officers

Sec. 1 The President presides at meetings of the club and the Executive Committee appoints all committees and has general supervision of the operation of the club.  The President shall be an ex-officio member of all committees of this club except the Nominating Committee and shall serve as one of the club’s representatives on the District Council.  The President shall transmit to the club for its approval or disapproval all ideas and plans proposed by the District Council which may affect the club or its members and shall take no action binding upon the club without either specific prior authorization or subsequent ratification by the club or Executive Committee. The President shall be authorized to sign all club checks. The President shall have the power to authorize the expenditure of all club funds not in excess of $50.00.  Expenditure of club funds in excess of $50.00 shall be authorized by a vote of a majority of the members in attendance at a regular meeting. “The President shall appoint an Audit Committee to review the books of the club in June and December. The committee shall report their findings at a regular club meeting no later than the third Wednesday of July and January.”.

Sec. 2 The Educational Vice-President is responsible for the conduct of a club program which meets the educational needs of the members, chairs the Education Committee, prepares the regular speaking schedules and presides in the absence of the President. The Educational Vice President shall arrange for the exchange of speakers or programs with other clubs and for all inter-club activities.  The Educational Vice-President also serves as one of the club’s representatives on the District Council and shall take no action binding upon the club without either specific prior authorization or subsequent ratification by the club or Executive Committee.  

Sec. 3 The Membership Vice-President chairs the Membership Committee and may preside in the absence of the President and the Educational Vice-President.

Sec. 4 The Public Relations Vice-President chairs the Public Relations Committee and may preside in the absence of the President and Educational Vice-President.

Sec.5 The Secretary has custody of the club’s Constitution and Bylaws and all other records and documents of the club; keeps an accurate record of the meeting and activities of the club, and transmits the same to the successor in office.  The Secretary shall have charge of all correspondence.

Sec. 6 The Treasurer shall receive and disburse all club funds, shall pay to Toastmasters International all financial obligations of this club as they come due and shall keep an accurate record of all transactions.  The Treasurer shall make financial reports to the club or to the Executive Committee upon request, or at least monthly, and shall transmit the accounts and all undistributed funds to the successor in office.

Signatures of the President and the Treasurer must be on file with any financial institutions with which the club is doing business. All checks and electronic debits are to be signed by the Treasurer or, in his or her absence, the President as authorized pursuant to Article V, Section 1.

Sec.7 The Sergeant-at-Arms chairs the Social Committee, is responsible for the orderly behavior of the members and enforces the orders of the President.  The Sergeant-at-Arms is also responsible for the arrangement of the room, tables, timing light and gavel, and is the club’s official greeter.

Sec.8 In the event the President and/or Educational Vice-President shall be unable to attend a meeting of the District Council, they shall originate and certify the credentials of the official representative of the club attending said District Council meeting.  Such representative(s) shall be active members.

Sec. 9 The Officer-at-Large shall keep the minutes of the Executive Committee meetings and transmit same to his or her successor. He or she shall be responsible for coding, maintaining and posting the club Toastmaster of the Year award and shall be a likely candidate to fill a vacancy occurring in the offices of Sergeant-at-Arms, Secretary or Treasurer.

Article VI Committees

Sec. 1 Committees of this club which may be formed at the discretion of the President include the Executive, Education, Membership and Attendance, Public Relations, and Social committees.

Sec. 2 The Executive Committee shall consist of the President, who serves as the presiding officer, the vice-presidents, Secretary, Treasurer, Sergeant-at-Arms, Officer-at-Large and the immediate past President of the club.  This committee shall have charge of all business affairs of the club and shall consider all matters concerning the welfare of the club and shall submit the recommendations of the committee to the club for approval. By a two-thirds vote of the committee members present, and subject to the approval of the club by a two-thirds vote of the club members present, the Executive Committee may remove any officer and declare the office vacant.

Sec. 3 The Education Committee shall have charge of the general educational program of the club.  It shall prepare, or cause to be prepared, all speaking schedules of the club and shall publish the assignments at least three weeks in advance.  This committee shall appraise the performance of the club and its officers and shall assist in the utilization and interpretation of program and educational materials available from Toastmasters International.  It shall present the results of its appraisement to the club in the form of regular oral reports and shall make available to the club Nominating Committee for the succeeding term a written evaluation of potential club officer candidates.

Sec. 4 The Membership Committee shall consider all applications for membership and report thereon to the club and shall arrange for proper induction of all new members.  This committee shall be responsible for maintaining club membership and attendance and appoint Mentors to new members.

Sec. 5 The Public Relations Committee shall arrange for speaking engagements of active members before non-Toastmasters groups and shall keep a list of active members who may be available for such speaking engagements.  It shall have charge of all club publicity and community relations.

Sec. 6 The Social Committee shall be responsible for all social functions of the club and such other duties as may be assigned to it.  
Article VII Rules of Order

Sec. 1 The general procedure of meetings of this club shall be in harmony with the principles set forth in the Toastmasters International manual entitled “Chairman.”  Robert’s Rules of Order Newly Revised shall be the final authority as to parliamentary procedure, insofar as they do not conflict with any provisions of this club’s Constitution and Bylaws.

Sec. 2 At the beginning of each term, the President shall appoint an experienced active member to serve as Parliamentarian during his or her term of office.  The Parliamentarian shall research and interpret the club Bylaws and Robert’s Rules of Order during meetings and take custody of and be responsible for the club’s official copy of the Constitution, Bylaws and Roberts Rules of Order.

Article VIII Liability and Dissolution

This club and its members shall be responsible for expenses incurred at its direction with its operations, functions and activities.  In the event of dissolution of this club, distribution of any funds after payment of any indebtedness may be made by either refund to members or by contribution to any educational research or memorial funds maintained by Toastmasters International.

Article IX Amendments

These Bylaws may be amended at any regular meeting of this club by a two-thirds vote of the members present.  Such amendment must be proposed in writing by an active member at the meeting immediately preceding that at which the amendment is to be voted on.  Upon its adoption, a copy of the amendment shall be mailed to the Executive Director of Toastmasters International for review and attachment to the copy of the Bylaws of this club filed at the world headquarters.

Club Rules of the South County Toastmasters Club # 1957 of St. Louis, Missouri

As amended January 9, 2008

Article I Fees and Dues

The dues of South County Toastmasters Club # 1957 for each semiannual period are listed below in the schedule of fees section.  These dues will be prorated for new members per the schedule of fees section. New members will also be required to pay the International membership fee as shown on the membership application plus a new member fee to cover the cost of the new member material received from the club.  

Article II Meetings

The maximum time for the club business meeting shall be 15 minutes.  The President has the authority to extend the business meeting for up to five minutes without a vote of the members.

Article III Officer Pins and Gifts

Sec. 1 The club shall provide Toastmaster pins for each officer duly elected with the exception of the Officer-at-Large.  These pins shall be passed on to each officer’s successor at the semiannual officer installation meeting. Each officer is responsible for the pin received and, if the pin is lost, is responsible for obtaining a replacement.

Sec. 2 Each outgoing President is entitled to have and retain a Past President Pin.  In addition, the club may provide an appropriate gift not to exceed $20.00. This rule may be suspended upon two-thirds vote of the Executive Committee.

Sec. 3 The immediate past President will ensure that all pins are available to be passed on to incoming officers.  In addition, the immediate past President will obtain the Past President Pin and the gift for the outgoing President.  If this person is no longer a member or is not available, then the Vice President of Education will perform this function.

————————————-

Schedule of Fees of the South County Toastmasters Club #1957 of St. Louis, MO as stated October 1, 2016

Note – dues increased by $9/6 month as of Oct. 1, 2016

Regular Member Dues

Months for Regular Member Dues
International Dues
Club Dues
Total
October/April
$45.00
$6.00
$51.00

New Member Fees:

Month Joining Club
Club’s New Member Fee
International Membership Fee
International Dues ($7.50/mo.)
Club Dues ($1/mo.)
Total
October/April
$10.00
$20.00
$45.00
$6.00
$81.00
November/May
$10.00
$20.00
$37.50
$5.00
$72.50
December/June
$10.00
$20.00
$30.00
$4.00
$64.00
January/July
$10.00
$20.00
$22.50
$3.00
$55.50
February/August
$10.00
$20.00
$15.00
$2.00
$47.00
March/September
$10.00
$20.00
$7.50
$1.00
$38.50

New Member Fees for Speechcraft Participants are reduced by their cost of enrollment in Speechcraft.

Member Reinstatement Fees: – club new member fees would only be assessed if the member needed a new manual/badge etc. They usually would not pay the TI initiation  fee unless they needed new manuals. New badges are $5.00

They would normally pay just the regular club dues of $51.00

Month Joining Club
Club’s New Member Fee
(Optional)
International Dues ($6.00/mo)
Club Dues ($1/mo.)
Total
Total
(without optional fee)
October/April
$10.00
$45.00
$6.00
$61.00
$51.00
November/May
$10.00
$37.50
$5.00
$45.00
$35.00
December/June
$10.00
$30.00
$4.00
$38.00
$28.00
January/July
$10.00
$22.50
$3.00
$31.00
$21.00
February/August
$10.00
$15.00
$2.00
$24.00
$14.00
March/September
$10.00
$7.50
$1.00
$17.00
$7.00

Transfer Member Fees – if Dues have been paid to TI:

Month Joining Club
Club’s New Member Fee
Club Dues ($1/mo.)
Total
October/April
$10.00
$6.00
$16.00
November/May
$10.00
$5.00
$15.00
December/June
$10.00
$4.00
$14.00
January/July
$10.00
$3.00
$13.00
February/August
$10.00
$2.00
$12.00
March/September
$10.00
$1.00
$11.00

Transfer Member Fees – if Dues have not been paid to TI:

Month Joining Club
Club’s New Member Fee
International Dues ($6.00/mo.)
Club Dues ($1/mo.)
Total
October/April
$10.00
$36.00
$6.00
$52.00
November/May
$10.00
$30.00
$5.00
$45.00
December/June
$10.00
$24.00
$4.00
$38.00
January/July
$10.00
$18.00
$3.00
$31.00
February/August
$10.00
$12.00
$2.00
$24.00
March/September
$10.00
$6.00
$1.00
$17.00

Explanation of Fees

Club’s New Member Fee

This fee covers the cost of the club manual and the club rules, the binder and the name tag.  This fee is optional for members being reinstated, i.e. returning to the club, as they already received the materials that the club’s new member fee covers when they first joined South County Toastmasters.

International Membership Fees

Note – this is not current
This fee covers the cost of the Communication and Leadership manual and two Advanced Communication and Leadership Manuals.  The latter manuals are sent to the member by Toastmasters International after the member submits the application for the CTM award.  Please note that the member has a selection of 15 available manuals from which to choose.

International Dues

This fee covers the cost of the monthly Toastmaster’s magazine and Toastmasters International’s  operating costs.

Club Dues

This fee covers the club’s operating costs.

Speechcraft

The club’s new member fee and the club’s dues are waived for new members having attended Speechcraft provided that two conditions are met:

    1. The Speechcraft session that they attended had a fee.
  1. They sign up within four weeks after the completion of Speechcraft.

List of Revisions – South County Toastmasters Club #1957 of St. Louis, MO as stated April 17, 2019

November 9, 2005

Schedule of Fees Section

    1. The schedule of fees has been completely revised to reflect the change in fees from:
        1. Toastmasters International (as of October 1, 2005)
        1. Club Dues (operating costs dropped significantly)
      1. New Member Fees (cost to put package together)  
    1. A table has been added to state regular member dues.
    1. The table for new member dues has been completely revised to reflect all the fee changes.
    1. The table for new member fees for Speechcraft participants has been revised to reflect the changes in the Toastmaster International fees.
    1. The table for member reinstatement fees has been revised to reflect the option of receiving a new club manual, by-laws, binder and name tag.
    1. Two tables have been added to reflect the dues for members that transfer to South County Toastmasters from another club.
  1. An explanation describing the various fees has been added.

January 9, 2008

By-Laws, Article II, Section 2

The specific sums required to reinstate a former member were deleted and the statement was made more general.

By-Laws, Article II, Section 3

The $5 transfer fee was deleted.  The section was rephrased to say transfer members in good standing with TI need only pay the new member fee and the prorated club fee.

By-Laws, Article V, Section 1

Deleted last sentence regarding appointment of a Club Management Plan Coordinator.

By-Laws, Article V, Section 10

Deleted paragraph on the duties of the Club Management Plan Coordinator as we have none.

Club Rules, Article I, Section 1

    1. The specific sum required for semiannual dues was deleted and the statement was made more general.
    1. The specific prorated club fee for new members was deleted and the statement was made more general.
  1. The $5 transfer fee was deleted.

March 13, 2019
Kathy Denton made the motion…Passed
Speeches, to change the amount of time to qualify for best speaker award, post red light display, from 1 minute to 30 seconds.

April 10, 2019
Club voted to change the amount the President may authorize to $50.00

 

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